Administration Assistant

Operations near and far  

Cadia Valley Operations is located in Central Western New South Wales, approximately 25 kms outside the vibrant regional township of Orange and a convenient three hours from the capital city of Sydney. Employees reside in varied accommodation options in and around the district of Orange with the surrounding area’s occupied by wineries, stone fruit orchards, farming and national parks.

Employees have access to the area’s wide range of amenities, including a prominent health sector with a modern well-equipped regional hospital, excellent educational facilities, shopping, large selection of sport and recreation options, transport and other services such as childcare.

Who we’re looking for:

We are seeking an experienced Administration Assistant to join our Technology and Innovation Department at Cadia Valley Operations on a part-time basis.

This position entails delivering efficient and professional administrative support to the Technology & Innovation Manager, ensuring that clerical coordination aligns effectively with business objectives, and carrying the responsibility of supervising cost control measures for projects.

Having prior experience in administration or expertise in cost control within a heavy industry environment would be highly advantageous. This is particularly valuable due to the close collaboration with crucial on-site stakeholders, including superintendents, supervisors, and suppliers.

Key Responsibilities:

Administrative Support:

• Efficiently manage meetings, events, and travel arrangements, ensuring cost-effective bookings and coordination of corporate and external visitors.
• Coordinate office activities to guarantee operational efficiency and compliance with company policies.
• Provide support for budgeting, accounting procedures, financial procurement monitoring, and ad hoc requests from the Innovation team.
• Take accurate meeting minutes, ensure work order compliance, and manage SAP time confirmation.
• Contribute actively to Technology & Innovation Newsafe commitments.
• Handle Purchase Requests, document control, and distribution, ensuring timely responses within specified limits.

Cost Controller Functions:

• Develop and monitor Spend profiles and oversee Programme/Portfolio Management.
• Forecast project cost performance, report on project schedules and costs, and prepare Project and Portfolio Budget spending for financial years.
• Monitor and analyze project effectiveness, recommend enhancements, and implement modifications to ensure project milestones.
• Plan, coordinate, and monitor project activities, implementing cost control procedures, processes, and systems.
• Educate employees and project team members on ensuring project continuity and completeness.
• Oversee Cost and risk management plans, alerting serious deviations that might hinder project results.
• Allocate wages to capital projects based on employees' job allocation.
• Address clients to reassess, renegotiate, and amend work responsibilities, proposals, contracts, and budgets.
• Communicate essential project data and information to project teams and prepare regular internal and external project reports for management.
• Evaluate and analyze team risks and issues, developing mitigation plans and facilitating month-end accrual submission.
• Process journal requests and perform Cost Centre reconciliation, preparing detailed weekly and monthly Cost spend status reports, including spend forecasts and deviation analysis.

You will also possess the following:

• Previous experience in an administrative role in a heavy industry maintenance environment, preferably associated with Mining.
• Demonstrated project management or cost controls experience 
• Have experience with modern maintenance techniques and computerised maintenance systems. (SAP)
• Be familiar with Microsoft Office applications, particularly Project, Excel & Word
• Excellent time management skills and ability to multi-task and prioritise work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organisational and planning skills.

Our commitment to you  

Our people bring our organisation to life. With us, you’ll find experience all around you. Our leaders are visible and approachable, leading and supporting the organisation through transformation. We bring out the best in each other, inspiring performance and a belief in making an impact.  

Look around and you’ll discover opportunities to explore different pathways. Supported by development programs and guided by our leaders, you’ll learn and grow in your time with us. 

At this stage, we are not accepting any external agency CVs for the opportunity. 

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