Administrator - Office

Short Description

Macmahon is a leading Australian company delivering an end to end service offering to clients throughout Australia and South East Asia. Delivering a comprehensive range of surface mining, underground mining and engineering services to the resources sector, Macmahon offers great opportunities for a diverse and exciting career in mining.

We have an exciting opportunity for an experienced Office Administrator to join the Brisbane Corporate Office, As an Office Administrator, you will play a crucial role in supporting the administrative functions of our busy Brisbane city office.
This role is based at the Macmahon Brisbane Office, conveniently located a 2 minute walk from Brisbane Central Station.

What you will be doing:

•    Occupying reception desk to manage low volumes of visitors that attend our office.
•    Providing basic assistant support to upper-level supervisors, managers, and executives.
•    Providing General Administrative Support to Brisbane Office personnel.
•    Organising travel for Brisbane office staff.
•    Organising events and meetings.
•    Collecting of mail, management of freight to and from sites.
•    Procurement of PPE, clothing, and technology for new and existing Brisbane staff.
•    Assisting sites with compliance of the workforce including maintaining currency of employee medicals and training documentation.
•    Facilitate the flow of office communications through emails, telephone calls, and meetings.
•    Prepare reports, papers, and presentation materials as required.
•    Monitor office consumable supply levels and initiate replenishment as needed.
•    Manage day to day operation of the office including engaging with contractors and suppliers to ensure acceptable office standard is maintained
•    Raise purchase orders and requisitions for the payment of supplies or services.
•    Maintain an efficient and up-to-date filing and archiving system.
•    Display flexibility and willingness to conduct other ah-hoc tasks as required by management.

What we require from you:

•    Strong organizational and time management skills.
•    Proficiency in using word processing suites and office communication tools.
•    Excellent typing skills with attention to detail.
•    Effective verbal and written communication skills.
•    Ability to manage and prioritize multiple tasks.
•    Familiarity with purchase order and invoice management.
•    Proactive and adaptable approach to work.
•    Ability to work collaboratively and support upper-level management.
•    Join our team and contribute to the smooth functioning of our office.

As part of the recruitment process for the role you may be required to complete a pre-employment medical, inclusive of a laboratory drug and alcohol screen and complete a criminal history and qualification checks. Additionally, you will have to provide proof of working rights in Australia i.e. copy of valid Australian passport, birth certificate, citizenship certificate or current visa grant notification.