Administrator - Office

With over 60 years of experience, Macmahon is a mining contractor with a unique capability of offering its clients surface, underground and mining support services.

Macmahon has an exciting opportunity for an experienced Office Administrator to join the team at the Brisbane Corporate Office. As an Office Administrator, you will play a crucial role in supporting the administrative functions and contributing to the smooth operation of our busy Brisbane city office. 

This role is based at the Macmahon Brisbane Office on Level 21, conveniently located a 2 minute walk from Brisbane Central Station. The office boasts end of journey facilities for those self-powering their commute.

The role

• Provide General Administrative Support to Brisbane Office personnel
• Organise travel for Brisbane office staff
• Collect mail, postage and manage freight to and from sites
• Procurement of PPE, clothing, and technology for new and existing Brisbane staff
• Raise purchase orders and requisitions for the payment of supplies or services
• Assist sites with compliance of the workforce including maintaining currency of employee medicals and training documentation
• Facilitate the flow of office communications through emails, telephone calls, and meetings
• Monitor office consumable supply levels and initiate replenishment as needed
• Engage with contractors and suppliers to ensure acceptable office standard is maintained
• Maintain an efficient and up-to-date filing and archiving system
• Prepare reports, papers, and presentation materials as required
• Provide basic assistant support to upper-level supervisors, managers, and executives
• Organise events and meetings
• Occupy reception desk to manage low volumes of visitors that attend our office
• Display flexibility and willingness to conduct other ah-hoc tasks as required by management

The ideal candidate

• Proficiency in word processing suites and office communication tools
• Ability to manage and prioritize multiple tasks
• Strong organisational and time management skills
• Excellent typing skills with attention to detail
• Effective verbal and written communication skills
• Familiarity with purchase order and invoice management
• Proactive and adaptable approach to work
• Ability to work collaboratively and support upper-level management

Macmahon offers

• Competitive salary and rewards
• Career development pathways and opportunities
• Award-winning lifestyle, financial and mental health support
• Light, bright work environment with end of journey facilities
• Salary sacrifice options including novated leases
• Employee discounts: groceries, petrol, fashion, entertainment + more

Macmahon is a diversified contractor with leading capabilities in surface and underground mining, civil construction, and resources engineering. Our end-to-end mining services encompass mine development and materials delivery, engineering, civil construction, on-site mining services, rehabilitation, and site remediation. As an ASX-listed company, with headquarters in Perth, we work for resource companies across various commodity sectors in Australia and Southeast Asia.

 Macmahon offers our people the ability to work in diverse roles, in different locations and realise new opportunities within the Company over time. Macmahon is an equal opportunity employer and strongly encourages suitably qualified women and Aboriginal and Torres Strait Islanders to apply. 

 As part of the recruitment process for the role, you will be required to complete a pre-employment medical, including a laboratory drug and alcohol screen and criminal history and qualification checks. Additionally, you will have to provide proof of working rights in Australia, i.e., a copy of a valid Australian passport, birth certificate, citizenship certificate or current visa grant notification.