Administrator - Senior

Job Responsibilities

Macmahon is a leading Australian contract mining company delivering an end-to-end service offering to clients throughout Australia and Southeast Asia. With extensive experience in both surface and underground mining operations, Macmahon offers exciting opportunities for career growth across a range of locations and commodity sectors.

We are seeking a senior Office Administrator to join the growing team working at our Byerwen Minesite on a 5.2 DIDO roster. 

Key Accountability

• Provide Executive-level support to Site Senior Executive/Project Manager and departmental leaders as required 
• Oversee fortnightly payroll process completion, yearly crew shift calendars, ensuring compliance to company guidelines
• Liaise with Onboarding and Recruitment teams with regards to new employees joining the Project, administer into site rosters and process site accommodation requirements. 
• Provide guidance and mentoring to Administration Team 
• Review and analyse accommodation demand for the business, liaising with Client representatives with conflicts, and process site accommodation requests when required.
• Ensure End-of-Month actions and reporting, site rosters, work schedules and registers are completed within deadline constraints 
• Monitor Project Document Library to ensure vendor payments are processed on time, investigate discrepancies as required, assist with Vendor onboarding 
• Maintain project specific Employee Handbook 
• Carry out periodical audits of administration processes and procedures to ensure compliance.  Assist with training, liaise with departmental leaders for process change implementation where require
• Raise Purchase orders and carry out receipting
• Maintain corporate contact listings for the project
• Oversee Archiving process for the site, ensuring compliance to both Company and SHMS requirements

About you:

• High level of computer literacy (MS Office applications)
• High level of attention to detail
• Ability to function autonomously
• Strong and well-developed communications skills
• Ability to manage conflicting priorities 
• Strong written and verbal skills
• Ability to work autonomously 

If you have previously applied for this role, please do not hesitate to apply again.

As a part of the recruitment process for this role you are required to complete a pre-employment medical, inclusive of laboratory drug and alcohol screen and complete a criminal history and qualification checks. Additionally, you will need to provide working rights in Australia 

Macmahon offers our people the ability to work in diverse roles, in different locations and realise new opportunities within the Company over time. We are focused on ensuring our people can be involved in the future of the business and look for new opportunities for people to grow and develop. Macmahon is an equal opportunity employer and strongly encourages suitably qualified women and Aboriginal and Torres Strait Islanders to apply.