Department Secretary

• Interesting and varied role supporting the Knowledge, Innovation & Technology (KIT) division
• Permanent employment which includes a huge range of additional benefits and flexible working options
• Perth CBD location – Monday to Friday

About our team

All progress begins with Pioneers. At Rio Tinto, it begins with you.

Rio Tinto has a long history of being a leader in innovation and the development and deployment of technology within the mining industry. Innovation will continue to play a critical role in improving health and safety outcomes, delivering new mines of the future and decarbonising the industry.

Our Knowledge, Innovation & Technology (KIT) division within Rio Tinto Iron Ore delivers specialist knowledge management expertise, shapes and develops new technologies and leads the Water Strategy programme across the Iron Ore value chain – we’re focused on finding better ways for the future.

As a team, we are courageous in the pursuit of innovation, curious in the development of emerging technologies and caring towards our people and partners.

About the role

We are seeking a Department Secretary to join our Value Management Office (VMO) within the KIT division. This role will collaborate with other divisional and department administrative roles to provide business support and secretarial services for leadership and teams within the KIT division.

Reporting to the Principal, Value Management Office and working in a collaborative, inclusive and diverse team, your role will entail:

• Communication and engagement activities and processes such coordinating business updates, collating presentations and preparation of correspondence, reports and agendas
• Organising meetings, events & workshops & conferences
• Support with calendar management where required
• Booking travel and preparing itineraries – site visits and international trips
• Working effectively with other administrative roles to ensure efficient and effective operation and communications within the division
• Designing and managing team events such as Christmas parties, leadership dinners, service award functions etc
• Supporting financial management activities (eg. Managing credit card expense reports and processing invoices) as required

What you will bring

To be successful in this role you will need to have:

• A commitment to the safety of yourself and your team
• High level of attention to detail
• Excellent written and verbal communication skills
• The ability to problem solve, prioritise, multi-task and have a flexible working approach;
• Advanced MS office skills, MS Outlook, Word and MS PowerPoint
• An ability to work autonomously and as part of a team

It will also be beneficial if you have:

• Certificate in business administration or similar will be well-regarded
• Previous experience as a Department Secretary
• Experience using SAP

What we offer

Be recognised for your contribution, you’re thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority
• Flexible working from home arrangements as per operational requirements
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Generous leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
• Exclusive employee discounts (banking, accommodation, cars, retail and more)

About Rio Tinto

Every idea, every innovation, every little thing the world calls ‘progress’ begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers. 

For nearly 150 years, Rio Tinto has been a company of pioneers – generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress. 

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world, and explore the universe. Our diamonds help us celebrate the best parts of life. 

Where you will be working

In the Pilbara region of Western Australia, we own an integrated portfolio of iron ore assets: a world-class, integrated network of 16 mines, four independent port terminals, a 1,700 kilometre rail network and related infrastructure – all designed to respond rapidly to changes in demand. We are one of the world’s leading producers and exporters of iron ore.

This role will be based at our Central Park office based in the Perth CBD.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

Applications close on 27 July 2023. Rio Tinto reserves the right to remove advertised roles prior to this date).