Department Secretary - Rail Logistics & Optimisation

Department Secretary

• Work at our state-of-the-art Operations Centre – Perth Airport location
• Great opportunity to drive your career further
• Enjoy flexible working arrangements and our extensive list of company benefits including health and private health subsidies, exclusive discounts with banking, accommodation, cars, retail and more.

About the role

All progress begins with pioneers. At Rio Tinto, it begins with you.

We are searching for an experienced Department Secretary to join our world class Rail Logistics and Optimisation team, supporting the Manager and a group of Superintendents and Specialists.

Reporting to the Manager Rail Logistics and Optimisation, you will be responsible for:

• Organisation, pre-work and preparation for 4 team days per year
• Calendar management for 8 leaders to assist with coordination of meeting attendees and availability of suitable rooms / facilities
• Site travel bookings as required
• Site, meeting & visitor coordination and agenda development
• Development of draft communications material & running reports
• Provide assistance in raising PO’s and receipting
• Assistance in development of presentation material
• Manage end to end service requests for stakeholders
• Assisting in the development of presentation material, including standard weekly and monthly updates
• Planning & coordination of team meetings
• Minute and action taking
• Coordination of repeatable Rail Operational leader requirements (monthly safety and employee recognition submissions)
• Monitor compliance training

What you’ll bring

• Demonstrated ability to follow specific policies, procedures and guidelines
• Sound problem-solving skills and ability to make decisions in a quick and thorough manner
• Ability to multitask
• Strong attention to detail whilst managing challenging and conflicting priorities
• Prior experience within a similar role
• Advanced ability to use Microsoft Suite packages
• Sound experience in preparing correspondence, reports, presentations and agendas
• Ability to communicate well at all levels both verbally and written

Where you will be working

You will be based at our world class Operations Centre nearby Perth’s Airport. Our privately owned and operated rail network is an essential part of our integrated production process and services our 15 mines across the Pilbara via 1,700km of track. With depots located at Tom Price, Cape Lambert and Dampier (7 Mile), trains operate autonomously between the mines and the ports, with each train comprising up to three locomotives and 240 ore cars stretching to approximately 2.7 kilometres in length with over 30 trains operating per day. We are also applying and adapting technology to improve safety and productivity across our rail network.

What’s on offer

• A work environment where safety is always the number one priority
• A permanent position working directly for Rio Tinto
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
• Exclusive employee discounts (banking, accommodation, cars, retail and more)
• Possible domestic relocation assistance

About us 

Every idea, every innovation, every little thing the world calls ‘progress’ begins witha first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers. 

For nearly 150 years, Rio Tinto has been a company of pioneers – generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress. 

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world and explore the universe.Our diamonds help us celebrate the best parts of life. 

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

If you would like to know more about careers at Rio Tinto, you can like us on Facebook, follow us on Twitter or join us on LinkedIn

Applications close on Friday 16 December 2022 (Rio Tinto reserves the right to remove advertised roles prior to this date)