Executive Assistant

Executive Assistant

• Excellent work environment where people are valued and respected
• Great opportunity to join a global organisation at the forefront of mining
• This role will expose you to exciting technology and challenge the way you work
• Permanent role based in Perth, WA

About the role

Finding better ways to provide the materials the world needs.

We are looking for an experienced, reliable and task-orientated Executive Assistant to support the Head of Projects.

The Executive Assistant will work directly with the Head of Projects and the Senior Leadership and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load with the highest level of professionalism and discretion, prioritising tasks in a fast-paced corporate environment.

We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

Reporting to the Head of Projects and working in a fast-paced environment within the Rio Tinto Projects team you will be:

• Organise and manage diaries and arrange complex meetings (across multiple time zones).
• Manage all domestic and international travel itineraries/logistics including flight, transfers, visas and accommodation bookings, ensuring cost effectiveness.
• Prepare and revise documents including presentations, emails, agendas and papers for meetings
• Organise and manage events, including logistics related to venue bookings, catering and equipment, and liaise with both clients and internal parties
• Invoice and expenses management
• Maintain effective electronic filing/ retrieving systems and upkeep of email distribution lists
• Screen phone calls and messages, emails, full inbox management and follow-up actions
• Work collaboratively with the Project Team

What you’ll bring

• A commitment to the safety of yourself and your team
• Extensive EA experience at a senior level, supporting executives
• The ability to make sound, pragmatic judgements, manage competing priorities, work well under pressure and be flexible.
• Exceptional time management skills and ability to forward plan
• Solid experience with office management systems, ERPs and MS Office
• Experience exercising discretion and confidentiality with sensitive company information
• Demonstrated experience working in a large team environment

What we offer Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority
• A permanent position working directly for Rio Tinto
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
• Exclusive employee discounts (banking, accommodation, cars, retail and more)
• Domestic relocation assistance

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities.

Where you’ll be working Rio Tinto Projects helps to grow our business by building new mines and assets as well as studying the different options for both new construction projects and operations approaching closure. We are recognised for delivering safely, on time and on budget or better, and have won multiple awards for our work, including at the Amrun Bauxite mine in North Queensland, Australia, and on the AutoHaul™ driverless trains in the Pilbara, Western Australia.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

Applications close on 28 June 2023 (Rio Tinto reserves the right to remove advertised roles prior to this date).