Executive Assistant

Executive Assistant, Brisbane - Australia

• Be part of a Global team challenging the future
• Permanent employment with a range of additional benefits
• Flexible working policy based in the Brisbane Office

All progress begins with pioneers. At Rio Tinto, it begins with you. 

Rio Tinto LG&CA are currently looking for an Executive Assistant to support the General Counsel Development & Technology and our senior managers.

A great opportunity for an experienced, hands-on, and highly organised individual who can easily adapt to the day-to-day challenges of this high-level role. Your recent experience in a similar role, a can-do attitude, along with attention to detail will see you soon become a highly valued member within these teams.

Working within a team environment together with being adaptable to working autonomously, you will provide a full range of administrative/secretarial executive assistance to the aforementioned legal teams, exercising high degrees of confidentiality, tact and diplomacy including;

• Being responsible for diary and email management for the GC and GM roles, with an understanding of business context to enable appropriate prioritisation.
• Coordinate and organise business and team meetings, room bookings and invites
• Produce presentations, reports and meeting agendas, taking notes when required
• Arrange and co-ordinate business travel
• Provide end to end purchasing and expense management support, primarily across vendor management and external legal spend
• Monitor, track and action tasks, escalating and delegating where appropriate
• Develop and maintain a good working relationship within the wider Rio Tinto to ensure LG&CA is well placed to deliver its mission
• Onboarding contractors
• Extensive liaison with external law firms

What you’ll bring

To succeed in this role, you will have the following experience and attributes: 

• Demonstrate a high level of administration experience in a similar role with a global reach working across multiple time zones, business units and stakeholders that will require working flexibility
• Highly proficient and experienced using SAP
• Ability to always be one step ahead, being proactive when it comes to the needs of your executive
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and internal systems
• Be highly organised, a ‘can do’ attitude and good problem-solving attributes
• Excellent verbal and written communication skills 
• Be proactive, a great multi-tasker and take initiative with a business improvement mindset
• A knowledge of the Passport e-billing system would be advantageous along with electronic document management systems
• A knowledge of Blueprint and company secretarial administration will be viewed favourably.

What we offer

Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
• Exclusive employee discounts (banking, accommodation, cars, retail and more)

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for over 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities.

Every Voice Matters

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.