Executive Assistant

About The Role:

We are currently seeking an energetic and dynamic Executive Assistant (EA) with exceptional skills and a can do attitude, to join our team based in our Osborne Park office.

We are searching for someone with excellent judgment, integrity, and discretion in high-pressure situations. Building trust and professional connections with stakeholders is essential. The role requires a proactive, experienced professional adept at handling shifting priorities and promoting teamwork to achieve results.

Key Accountabilities & Responsibilities:

Reporting to the CFO, the successful candidate will have the opportunity to display their superior clerical and administrative support and perform the following duties:

• Oversee the daily organisation of the management diary, including complex flight arrangements, bookings, administration and liaising with internal and external stakeholders for finance, legal and the IT team;
• Assist with preparation of the company’s annual report as requested
• Assist with AGM preparation including;
  • Book venue and arrange meeting room set-up
  • Printing of Annual report
  • Rollover AGM slides
  • Proof read papers
• Assist with updating EHL website and Intranet with ASX announcements
• Maintaining appropriate corporate registers and records of the relevant Group Companies
• Expense claims 
• Process Invoices for payment via Workplace
• Custodian of the yearly calendar .
• Assist with Board Meeting preparation including but not limited to;
  • Format, proof read, collect and distribute board papers (Diligent, Pdfs and hard copies)
  • Placeholder invites sent to Board Members
  • Arrange travel for Board Memebers
• Regularly attend meetings, accurately compile meeting minutes, and provide general assistance at meetings;
• Responsible for the Osborne Park office management 
• Investor relations programming
• Assist with projects within the department; and
• Handle adhoc tasks as required.

About the Ideal Candidate:

• At least 5 years' relevant experience in an corporate environment is essential;
• Ability to work flexible hours, including working evenings and weekends when and if required;
• Self-motivated, self-starter;
• Experience managing complex travel arrangements and diary management;
• Strong interpersonal skills, including written and verbal communication with all stakeholders including staff, suppliers and clients;
• Exemplary attention to detail;
• A high degree of computer literacy in the Microsoft Office package with abilities in word processing, creating spreadsheets, powerpoint presentations, databases, email management and other web based systems;
• High level organisation and file management skills;
• Excellent time management and organisational skills and a pragmatic approach to tasks; and
• Problem solving skills and ability to deal effectively with difficult situations and a willingness to find creative solutions.

What We Offer:

• Opportunity to be part of a corporate team in a growing ASX-listed company;
• Competitive remuneration;
• Get involved in a variety of exciting projects
• Free onsite parking
• A supportive team environment that values your growth and success.

How To Apply:

To seize this career-building opportunity, click on the APPLY button and submit your resume. For more information about this role, contact Melissa on 0403 511 809.

Emeco is committed to Equal Employment Opportunity, and we welcome applications from individuals who identify as Aboriginal or Torres Strait Islanders.

Please note that due to the high volume of applications we receive, only shortlisted applicants will be contacted. We appreciate all candidates for considering Emeco as a potential employer. 

Please note: Agency referrals will not be accepted at this point of time.