Executive Assistant

Executive Assistant

• Pivotal role supporting our Global Procurement team
• Join an organisation committed to fostering your personal growth and development
• Permanent fulltime role based in the Perth Office

Where we’re all welcome 

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different. 

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds. 

We acknowledge that all people are different and believe that our differences are our strength. The diversity of skills, life experiences and perspectives within our team enhances our way of working and our ability to achieve success together.

The opportunity

We have an opportunity for an experienced, hands-on, and highly organised Executive Assistant to join the Global Procurement team.

Reporting to the Head of Global Procurement and providing support to Procurement General Management team, you will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling various other tasks to facilitate the efficient functioning of the executive office.

 Key responsibilities of the role will include:

• Provide a high level of administrative and secretarial support directly to the executives and the team with the management of their day-to-day activities as required
• Be responsible for diary and email management together with call screening and visitor assistance
• Coordinate and organise business and team meetings and events, room bookings and Outlook invites
• Produce presentations, reports and meeting agendas, taking notes when required
• Arrange and co-ordinate business travel, including international travel
• Monitor, track and action tasks, escalating and delegating where appropriate
• Lead and assist in project-based workflow where required and be the go-to person for the extended team.
• Develop and maintaining a good working relationship with the other EA’s and providing leave backfill as required
• Manage end to end service requests for stakeholders (e.g., Purchase requisitions in SAP, RTTMS tickets, etc.) 
• Participate as a leader within the team, being able to express the values of care, courage and curiosity

What you’ll bring

To succeed in this role, you will have the following experience and attributes: 

• Demonstrate a high level of administration experience in a similar role with a global reach working across multiple time zones, business units and stakeholders that will require working flexibility
• Ability to always be one step ahead, being proactive when it comes to the needs of your team
• Be a great team member, supporting and challenging each other regardless of level or role
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and internal systems
• Be highly organised, a ‘can do’ attitude and good problem-solving attributes
• Excellent verbal and written communication skills 
• Be proactive, a great multi-tasker and take initiative with a business improvement mindset

What we offer

• Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.
• A work environment where safety is always the number one priority
• A permanent position working directly for Rio Tinto
• Full relocation provided to Western Australia from elsewhere in Australia
• A competitive base salary reflective of your skills and experience with annual incentive bonus
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave, cultural leave)
• To better suit different family needs, our paid parental leave approach gives all parents the option to take 18 weeks of paid leave after a new child arrives – at a time that suits them
• Exclusive employee discounts including hotel stays, banking, accommodation, cars, retail and more, read more about the huge range of benefits here: https://bit.ly/43AQLue

Where you’ll be working

This role is based in in the Central Park building in the Perth CBD

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals and other materials needed for the global energy transition and for people, communities, and nations to thrive. We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities.

Applications close on 20 March 2024 (Rio Tinto reserves the right to remove advertised roles prior to this date).