Executive Assistant

Executive Assistant

• Be part of a Global team challenging the future
• Permanent employment with a range of additional benefits
• Flexible working policy based in the Brisbane Office

All progress begins with pioneers. At Rio Tinto, it begins with you. 

Rio Tinto Tax, APAC are currently looking for an Executive Assistant to support the Asia Pacific Taxation team and their Brisbane based GMs.

A great opportunity for an experienced, hands-on and highly organised individual who can easily adapt to the day-to-day challenges of this high-level role. Your experience in a similar role, a can-do attitude, along with attention to detail will see you soon become a highly valued member of this team.

Working within a team environment together with being adaptable to working autonomously, you will provide a full range of administrative executive assistance to this team, exercising a high degree of confidentiality, tact and diplomacy including:

• Being responsible for calendar management for the GMs together with an understanding of business context to enable appropriate prioritisation;
• Co-ordinate and organise business and team meetings, room bookings, invitations and catering;
• Produce presentations and reports;
• Arrange and co-ordinate business travel;
• Provide end to end purchasing and expense management support;
• Monitor, track and action tasks, escalating and delegating where appropriate;
• Develop and maintain good working relationships with internal and external stakeholders;
• Onboarding contractors.

What you’ll bring

To succeed in this role, you will have the following experience and attributes: 

• Demonstrate a high level of administrative experience in a similar role with a global reach working across multiple time zones, business units and stakeholders that will require working flexibility;
• Experience using SAP or other large ERP;
• Ability to always be one step ahead and being proactive when it comes to the needs of your executive;
• Proficient computer skills and an in-depth knowledge of relevant software such as MS Office Suite and internal systems;
• Be highly organised with a can-do attitude and good problem-solving skills;
• Excellent written and verbal communication skills;
• Be proactive, a great multi-tasker and take initiative with a business improvement mindset.

What we offer

Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
• Exclusive employee discounts (banking, accommodation, cars, retail and more)

About Rio Tinto

Every idea, every innovation, every little thing the world calls ‘progress’ begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers. 

For nearly 150 years, Rio Tinto has been a company of pioneers – generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress. 

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world and explore the universe. Our diamonds help us celebrate the best parts of life.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.