Executive Assistant

Executive Assistant

• Be part of a team supporting all Rio Tinto commodity groups globally
• Great opportunity to develop and expand your business network
• Flexible/hybrid working arrangement in place
• Twelve-month parental leave contract based in Perth

All progress begins with pioneers. At Rio Tinto, it begins with you. 

We have an opportunity for an experienced Executive Assistant to join the Rio Tinto Group Technical team based in Perth. This is a busy role coordinating high-level administrative and event management activities for a busy Leadership team. You will work in partnership with the Portfolio Manager and other department EAs to plan and deliver initiatives, whilst ensuring the smooth running of the department. Working closely with a variety of internal and external stakeholders, you will act as the go-to person demonstrating leadership and initiative.

We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

This is an excellent opportunity for an articulate, well-presented business support professional to work both autonomously and in collaboration with others, managing day-to-day challenges whilst planning future activities. 

Reporting to the Managing Director, Group Technical you will:

• Provide a full range of secretarial/administrative support activities, exercising a high degree of confidentiality, discretion, and diplomacy.
• Develop and maintain positive working relationships across the internal network to facilitate the effective management of key engagements with stakeholders.
• Manage a team of two direct reports to ensure the effective running of the department.
• Support in the production of presentations, reports and meeting agendas, taking notes when required.
• Maintain files, records, calendars and diaries; coordinate meeting arrangements, and track expenses.
• Participate in the development and implementation of administrative standards, policies, and practices for the organisation.
• Manage end to end service requests for stakeholders via ServiceNow.
• Provide end-to-end purchasing and expense management support including reporting and cost analysis.
• Plan and coordinate domestic and international business travel and develop associated meeting agendas.

What you’ll bring

• Prior experience in a business support role providing secretarial/administrative services to a busy executive
• Excellent time management, prioritisation, problem solving and organisational ability
• Polished and articulate communication style with excellent written communication skills
• Ability to always be one step ahead, being proactive when it comes to the needs of your executive
• Proficient computer skills with in-depth knowledge of relevant software such as MS Office Suite and ERP systems
• Be proactive, a great multi-tasker and take initiative with a business improvement mindset
• Prior experience leading a small team would be well regarded though not essential

What we offer

Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
• Exclusive employee discounts (banking, accommodation, cars, retail and more)

About Rio Tinto

Every idea, every innovation, every little thing the world calls ‘progress’ begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers. 

For nearly 150 years, Rio Tinto has been a company of pioneers – generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress. 

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter. Our copper helps wind turbines power cities, and our boron helps feed the world and explore the universe. Our diamonds help us celebrate the best parts of life.

Where you will be working

Rio Tinto’s Development and Technology group engages and partner with Rio Tinto businesses across 73 operating sites, 35 countries and 6 continents to help create value, manage risk and innovate for the future, whilst providing range of support and services functions, to ensure technical optimisation, establish and transfer best practices, develop strategies to drive performance improvements, and ensure that technical innovation provides a source of long-term competitive advantage.

This role is based in the Perth Central Park Office. A flexible working arrangement is in place with a balance of office-based (five days per fortnight) and work from home in place. 

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

Applications close on Friday, 2nd December (Rio Tinto reserves the right to remove advertised roles prior to this date).