Executive Assistant - CMJV

Site: CMJV

Peabody is the leading global pure-play coal company, serving power and steel customers in more than 25 countries on six continents. The company offers significant scale, high-quality assets, and diversity in geography and products. Peabody is guided by seven core values: safety, customer focus, leadership, people, excellence, integrity and sustainability.

About the role:  An opportunity exists for an experienced Executive Assistant to join us and support the Executive General Manager, Coppabella Moorvale Joint Venture.  Our Coppabella Moorvale mine complex consists of two open-cut mine operations located approximately 140 kilometres southwest of Mackay that produce premium low-volatile pulverised coal (LV-PCI) for export markets. Reporting directly to the Executive General Manager and play a crucial role in ensuring the smooth day to day functioning of the executive office whilst supporting our leadership team. Working in a dynamic environment, you will support these needs in a cost-effective and efficient manner, ensuring that business practices are followed, and continuous improvements are introduced.   Duties will include:

• Efficiently managing and coordinating the EGM’s calendar, scheduling meetings, appointments, and travel arrangements
• Acting as a primary point of contact between the EGM, leaders and internal team members as well as clients and external partners
• Develop, coordinate and comply with the site document management systems
• Drafting and reviewing site wide correspondence on behalf of the EGM
• Coordinating site visit arrangements for corporate visitors, customers and JV partners
• Preparing and reviewing meeting agendas, materials and presentations. Taking accurate meeting minutes and follow up on action items as required
• Generating purchase orders and processing of invoices in a timely manner
• Maintaining confidential files and records ensuring accurate and ease of access to documents
• Providing mentoring and leadership to administrative functions on site to ensure streamlined, structured and cost-effective processes
• Leading the planning and coordination of company hosted events

About You

• Prioritise and manage competing demands effectively to ensure optimisation of leaders’ time
• High level of attention to detail, confidentiality and discretion
• Exceptional verbal and written communication skills to provide professional support to leadership, team members, and external partners
• Strong Microsoft Office Suite skills with a particular focus on Word, Excel and Powerpoint
• SAP experience will be highly regarded
• Minimum 3 years’ experience in a similar position, ideally in the resources sector
• Exceptional organisation and communication skills and high attention to detail

• An individual with a resolute mindset, capable of driving tasks to meet timeframes
• A Certificate in Business Administration would be advantageous but not essential

The lifestyle:  This position is offered on a 9-day fortnight (Mon-Fri/ Mon-Thurs) roster with one rostered day off every other week.  FIFO or DIDO options available to allow for a residential lifestyle.  Employees living locally may have the ability to salary sacrifice up to 50% of your mortgage interest or rental payments. 

  About Peabody: 

Peabody is a world-leader in providing products for the production of affordable, reliable steel and energy to customers in 15 countries on five continents. We employ over 4,900 people, have 18 operations in the United States and Australia and in 2021 we restored 2400 acres of land. When you work with us, you are working with a team of professionals around the world who are committed to making a difference for themselves, their families, and their communities.

Peabody is a globally diverse company which offers an inclusive work environment to engage, recognise and develop employees. The company values the power of inclusion and diversity as a competitive advantage and is committed to increasing the number of diverse employees throughout its operations. We welcome applications from all diversity groups to assist us in honouring our commitment

EEO Disclaimer

Peabody is an Equal Opportunity Employer.