Executive Assistant Health & Safety Culture

The Opportunity – Permanent Position

The position of Executive Assistant to the VP Health and Safety Culture and VP Planning provides comprehensive Executive Assistant support to ensure:

• the timely and effective flow of information and communication
• the VP’s activities are organised and co-ordinated; and
• routine issues are dealt with effectively and in a timely fashion.

Accountabilities

Record-keeping and document processing; including but not limited to:

• Recording actions/outcomes of meetings as required.
• Maintain registers in accordance with VP’s needs (i.e. correspondence, travel approvals; gift receiving and giving).

Budget and Expense Management

• Assist in preparing annual department budget.
• Manage monthly expense claims for self and preparation of the VP’s.
• Process goods and services requisitions; i.e. invoice management. 

Organisation

• Develop, implement and maintain office procedures to ensure the smooth running of the VP’s office.
• Deliver effective diary management to ensure that appointments are made to best utilise time and that adequate preparation time is scheduled.
• Organise travel such that it is time/cost effective

Communication

• Liaise with people from all levels (internal/external) to ensure accurate and timely information flow between all parties.
• Assist in the implementation of continuous improvement by looking for new opportunities to improve work practices and procedures

About You

You will be required to have the following.

• An overriding commitment to health, safety, environmental responsibility and sustainable development.
• Handle general administrative tasks on own initiative, including timely and tactful response to correspondence and enquiries.
• Sound knowledge of Microsoft Office suite, with excellent Word; PowerPoint skills and Excel.
• SAP (desirable not essential).
• Time management skills.
• A passion for efficiency, simplicity and continuous improvement.
• Discretion and confidentiality.
• A desire to excel in the role and be proactive in assisting the smooth operation of a highly professional function and leadership team.
• Confidentiality.
• High standard of accuracy and attention to detail.

Qualifications 

• Exposure to the resources industry.
• Business College Certificate in Secretarial Studies or equivalent experience 

Our benefits 

• Competitive Salaries
• Incentive bonuses
• Participation in the Employee Share Plan
• Free onsite wellness classes
• Additional employer superannuation contributions which depend on the level of employee contributions you choose.

 
Location
This role will be based at our corporate office in the heart of Perth CBD

Our culture 
At South32, our people are fundamental to our success. We’re focused on creating an inclusive workplace, with the right people in the right roles, who are engaged, empowered and appropriately rewarded.
We aspire to be an inclusive organisation, where our workforce reflects the broader demographic of the countries and communities where we operate.
South32 embraces diversity and encourages applications from people of all backgrounds.

Applications close 17th January 2023