Executive Assistant | Mining Area C | FIFO | 5/2/4/3 or 5/2/4/3/9/5
BHP
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About the Role
We have an exciting opportunity for an experienced Executive Assistant to support the General Manager, Mining Area C in Western Australia with a roster flexible around 5/2/4/3 or 5/2/4/3/9/5 or variant on those.
Reporting to the General Manager, you will be responsible for providing high level executive support whilst offering general administration support to the team when required. You will have the ability to handle work in a fast paced environment as well as being able to manage various and conflicting priorities with excellent attention to detail. You will be a strong communicator, comfortable with stakeholder engagement across all levels of the organisation, with a proven ability to successfully support a dynamic leader.
In this role your responsibilities will include:
- Provide high level support to the General Manager and Leadership team with a high regard for confidentiality
- Extensive diary management including coordinating and scheduling of appointments and meetings ensuring the General Manager’s commitments and KPI’s are met
- Preparation of statistical data and reports as required
- Use of 1SAP to create purchase orders, purchase goods from the warehouse and e-catalogue
- Co-ordination of site access and visitors
- Co-ordination of events and functions including team building days and offsite meetings
- Visa & AMEX reconciliations
- Manage employee and contingent worker movements in Employee Central through Admin KPT
- Regularly administering and assisting with audits
- 1SAP/SAP reservations and requisitions
- Flight & accommodation bookings via Workflow & AEGBT portal
About You
- Previous experience in supporting senior leaders
- Strong planning and organisational skills with high attention to detail
- High level verbal, written communication, and interpersonal skills
- Working knowledge with 1SAP highly desirable
- Extensive knowledge of Microsoft Office Suite
- Experience using the BHP internal systems including; SAMS Workflow, FLEX, SharePoint and 1DOC
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at [email protected].