Executive Assistant (Office of CISO and Head of Tech Platforms)

Executive Assistant, Brisbane - Australia

• Global business offering outstanding personal development and career opportunities.
• Beautifully appointed office based in the heart of Brisbane.
• Permanent employment opportunity

About the role

All progress begins with pioneers. At Rio Tinto, it begins with you.

We are looking for an Executive Assistant based in Brisbane to support the Chief Information Security Officer and the Head of Technology Platforms.

This role is a great opportunity for a highly experienced individual to provide secretarial support to two senior leaders. As a key interface to internal and external stakeholders you will thrive in a fast-paced environment, you will be adept at anticipating the needs of these senior leaders and at all times will promote a professional and amiable work style and uphold the values of Rio Tinto.

We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

Specific to this role you will:

• Provide secretarial/administrative support directly to the executives, exercising confidentiality, tact and Diplomacy.
• Keep control of tasks with high attention to detail, high sense of accountability and ownership.
• Be responsible for diary management ie: manage inbox and triage emails, developing presentations and reports, agendas and minutes.
• Receive, screen and direct incoming calls, visitors and mail.
• Maintain files, records, calendars and diaries.
• Arrange and co-ordinate business travel and track expenses.
• Co-ordinate business and team meetings.
• May participate in the implementation of administrative standards, policies and practices for the organisation.
• Manage end to end service requests for stakeholders (e.g. RTTMS tickets.)

What you’ll bring

To succeed in this role, you will have the following experience and attributes: 

• Demonstrate experience in a similar / same role within a global footprint ie: working across multiple time zones, multiple business units and stakeholders.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (including MS Excel and PowerPoint)
• Be highly organised and have a solid working knowledge of standard office administrative practices and procedures.
• Experience in international operations and virtual working preferred.
• Excellent verbal and written communication skills – ability to speak French or Mongolian highly desirable.
• Be proactive and take initiative – have a business improvement mindset.
• Be amiable and adaptable to working styles.

What we offer

Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority.
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family.
• Attractive share ownership plan
• Company provided insurance cover.
• Extensive salary sacrifice & salary packaging options.
• Career development & education assistance to further your technical or leadership ambitions.
• Ongoing access to family-friendly health and medical wellbeing support.
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
• Exclusive employee discounts (banking, accommodation, cars, retail and more).

About Rio Tinto

Every idea, every innovation, every little thing the world calls ‘progress’ begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers. 

For nearly 150 years, Rio Tinto has been a company of pioneers – generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress. 

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world and explore the universe. Our diamonds help us celebrate the best parts of life. 

Where you’ll be working Rio Tinto Information Systems and Technology (IS&T) operates to enable better alignment with customer priorities, end-to-end accountability and flexibility to prioritize critical work. The function provides solutions that are aligned with current and future business requirements through the development and ongoing delivery of IT strategy and solution roadmaps. Through appropriate governance, consultative processes, and the use of industry best practices, IS&T also ensures that emerging technologies and innovative ideas are constantly evaluated, considered, and adopted, to provide easy-to-use, best-in-class solutions and services.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different. 

Please note, in order to be successfully considered for this role you must complete all pre-screening questions.

“Rio Tinto reserves the right to remove job postings prior to the stated closing date, therefore, if you are interested in applying for this vacancy, please submit your application as soon as possible.”