Executive Assistant | Perth | Full time
BHP
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About the Role
Reporting to the Head of Finance Business Partnership, you will be responsible for providing high level executive support whilst offering general administration support to the team when required. You will have the ability to handle work in a fast paced environment as well as being able to manage various and conflicting priorities with excellent attention to detail. You will be a strong communicator, comfortable with stakeholder engagement across all levels of the organisation, with a proven ability to successfully support a dynamic leader.
In this role your responsibilities will include:
- Provide high level support to the Head of Finance Business Partnership with a high regard for confidentiality
- Extensive diary management including coordinating and scheduling of appointments and meetings ensuring the Head’s commitments and KPI’s are met
- Preparation of statistical data and reports as required
- Use of 1SAP to create purchase orders, purchase goods from the warehouse and e-catalogue
- Co-ordination of site access and visitors
- Co-ordination of events and functions including team building days and offsite meetings
- Visa & AMEX reconciliations
- Manage employee and contingent worker movements in Employee Central through Admin KPT
- Regularly administering and assisting with audits
- 1SAP/SAP reservations and requisitions
- Flight & accommodation bookings via Workflow & AEGBT portal
About You
- Previous experience in supporting senior leaders
- Strong planning and organisational skills with high attention to detail
- High level verbal, written communication and interpersonal skills
- Working knowledge with 1SAP highly desirable
- Extensive knowledge of Microsoft Office Suite
- Experience using the BHP internal systems including; SAMS Workflow, SharePoint and 1DOC will be advantageous
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
To ensure the safety and wellbeing of our people, BHP requires employees in Australia to be fully vaccinated against Covid-19 in line with BHP’s Covid Policy and any relevant State health directives. If you are applying for a role at BHP please consider this requirement when submitting your application. BHP will also adhere to any relevant health directives that may be made that affects our workforce.
Supporting a Diverse Workforce
The size and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a unique BHP employee share program.
At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.