Executive Assistant to Chief Legal & External Affairs Officer
South32
About South32
South32 is a globally diversified mining and metals company. Our purpose is to make a difference by developing natural resources, improving people’s lives now and for generations to come.
We are trusted by our owners and partners to realise the potential of their resources.
We produce commodities including bauxite, alumina, aluminium, metallurgical coal, manganese, nickel, silver, lead, zinc, and copper from our operations in Australia, Southern Africa, and South America.
With a focus on growing our base metals exposure, we also have two development options in North America and several partnerships with junior explorers around the world.
Opportunity: Permanent, full-time.
About the role
Reporting to the Chief Legal & External Affairs Officer (CLEAO) the purpose of this role is to provide comprehensive administrative and secretarial support to ensure:
- the timely and effective flow of information and communication.
- the CLEAO’s activities are organised and co-ordinated.
- routine issues are dealt with effectively and in a timely fashion; and
- supporting company events.
Accountabilities include:
- Handle general administrative tasks on own initiative, including timely and tactful response to correspondence and enquiries.
- Record-keeping and document processing; including but not limited to:
- Recording actions/outcomes of meetings as required.
- Maintain electronic, including archiving, submissions.
- Maintain registers in accordance with CLEAO needs (i.e., correspondence, travel approvals; gift receiving and giving).
- Budget and Expense Management
- Assist in preparing annual department budget.
- Manage monthly expense claims for self and preparation of the CLEAO.
- Process goods and services requisitions, i.e., invoice management.
- Organisation
- Develop, implement, and maintain office procedures to ensure the smooth running of the CLEAO’s office.
- Deliver effective diary management to ensure that appointments are made to best utilise time and that adequate preparation time is scheduled.
- Organise travel such that it is time/cost effective
- Communication
- Liaise with people from all levels (internal/external) to ensure accurate and timely information flow between all parties.
- Continuous Improvement
- Assist in the implementation of continuous improvement by looking for new opportunities to improve work practices and procedures.
About you
- Previous experience supporting a C-suite executive in a global listed company.
- Previous exposure to the resources industry (desirable not essential).
- Extensive experience in a senior administrative position.
- Excellent organisation with the ability to prioritise, multitask and work unsupervised.
- Strong knowledge of Microsoft Office suite, with excellent Word; PowerPoint skills and Excel.
- An interest in supporting company events.
- SAP (desirable not essential).
- Time management skills.
- High standard of accuracy and attention to detail.
- Ability to work as part of a team and contribute to team outputs.
- Clear customer focus and professional demeanour at all times.
Location: The successful candidate will preferably be in Perth; however, we are open to other locations for the right person
Our benefits
- Competitive salaries including Short-Term Incentive Bonus
- Participation in the Employee Share Plan
- Industry leading parental leave and family care policy
- Family Health Care
- Flexible working arrangements
- Exclusive employee discounts including health insurance, technology, and travel
Our culture
At South32, our people are fundamental to our success. We’re focused on creating an inclusive workplace, with the right people in the right roles, who are engaged, empowered, and appropriately rewarded.
We aspire to be an inclusive organisation, where our workforce reflects the broader demographic of the countries and communities where we operate.
South32 embraces diversity and encourages applications from people of all backgrounds.
Applications close 15th May 2023
