Secretary Department

Department Secretary - Perth

• Permanent role which includes competitive salary, annual bonuses and a huge range of additional benefits which are designed to make your life better
• Interesting and varied role supporting Maintenance Planning & Engineering (MP&E) Managers and their broader departments.
• Based at Central Park, Perth, flexible working arrangements available

We encourage women and Indigenous Peoples to apply, as we advance our business to more accurately reflect the world around us.

Where we’re all welcome

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us who we are.

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We acknowledge that all people are different and believe that our differences are our strength. The diversity of skills, life experiences and perspectives within our team enhances our way of working and our ability to achieve success together.

About the role

Finding better ways to provide the materials the world needs.

Reporting to the Divisional Secretary for MP&E, we are looking for a highly efficient and organised Department Secretary, responsibilities will include:

General

· Support a safe, respectful, and inclusive workplace for employees and contractors.

· Contribute to a culture of continuous improvement through supporting the implementation of improvement opportunities.

· Contribute to positive relationships and collaboration with internal and external stakeholders.

· Collate and deliver effective communications to stakeholders.

· Adhere to all Rio Tinto standards, policies and procedures

· Plan, manage and deliver work to a high standard, with some leader guidance and support.

Role Specific

· Provide team administration and secretarial services including diary management, workflow approvals and travel arrangements.

· Raise purchase orders and requisitions for the team.

· Credit card reconciliations

· Coordinate arrangements for team functions, meetings, events and workshops.

· Contribute to creation and delivery of reporting and planning activities.

· Provide oversight and support for learning and development and training compliance.

· Actively contribute as a valued member of the team.

· Working effectively with other administrative roles to ensure efficient and effective operation and communications.

· Stakeholder engagement with internal and external business partners

About you

To be successful in this role you will have previous experience providing administrative and secretarial support up to an executive level and demonstrate:

· Excellent organisational skills

· High level of attention to detail

· Excellent written and verbal communication skills

· The ability to problem solve, prioritise, multi-task and work unsupervised

· Advanced skills in the Microsoft Office suite of applications.

· Certificate in business administration or similar whilst not essential, will be well-regarded

What we offer

· Be recognised for your contribution, your thinking and your hard work, and go home knowing you have helped the world progress.

· A work environment where safety is always the number one priority.

· A permanent position working directly for Rio Tinto.

· A competitive base salary reflective of your skills and experience with annual incentive bonus.

· Comprehensive medical benefits including subsidised private health insurance for employees and immediate family.

· Attractive share ownership plan.

· Company provided insurance cover.

· Extensive salary sacrifice & salary packaging options.

· Career development & education assistance to further your technical or leadership ambitions.

· Ongoing access to family-friendly health and medical wellbeing support.

· Leave for all of life’s reasons (vacation/annual, paid parental, sick leave, cultural leave).

· To better suit different family needs, our paid parental leave approach gives all parents the option to take 18 weeks of paid leave after a new child arrives – at a time that suits them.

· Exclusive employee discounts including hotel stays, banking, accommodation, cars, retail and more.

Who we are

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminum, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards.

But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities.

Where you’ll be working

This role will be primarily based in Central Park office in the Perth CBD.

Applications close on 4 September 2024 (Rio Tinto reserves the right to remove advertised roles prior to this date).