Senior Administrator / Executive Assistant

With over 60 years of experience, Macmahon is a mining contractor with a unique capability of offering its clients surface, underground and mining support services.

Macmahon has an exciting opportunity for an experienced Senior Administrator / Executive Assistant to join the Brisbane Corporate Office. The role’s key focus is to provide high level support to the executive management team. This role would suit an experienced Senior Administrator or Executive Assistant who enjoys working autonomously and can accurately anticipate business needs and identify priorities. 

This role is based at the Macmahon Brisbane Office, conveniently located a 2 minute walk from Brisbane Central Station. 

Responsibilities

• Provide high level executive support to management
• Coordinate administrative functions of the Brisbane Office & Civil Business Unit
• Office management 
• Travel bookings and coordination
• Taking meeting minutes
• Draft reports and communications
• Macmahon Document library management
• Manage consumables & stationary
• Liaise with building management and service contractors
• Plan functions and order catering
• Scheduling and calendar management

Qualifications & Attributes

• High level of computer literacy (MS Office applications) 
• Outstanding attention to detail
• The ability to operate autonomously and anticipate business needs without direction
• Strong written and verbal communication skills
• Previous experience drafting communication for Managers 

Macmahon offers

• Competitive remuneration & rewards 
• Ongoing career development opportunities 
• Dedicated lifestyle, financial and mental health support
• Salary sacrifice options for interstate FIFO flights, novated leases & airport parking
• Employee discounts; groceries, petrol, fashion, entertainment + more
   

Macmahon offers our people the ability to work in diverse roles, in different locations and realise new opportunities within the Company over time. Macmahon is an equal opportunity employer and strongly encourages suitably qualified women and Aboriginal and Torres Strait Islanders to apply. 

As part of the recruitment process for the role you may be required to complete a pre-employment medical, inclusive of a laboratory drug and alcohol screen and complete a criminal history and qualification checks. Additionally, you will have to provide proof of working rights in Australia i.e. copy of valid Australian passport, birth certificate, citizenship certificate or current visa grant notification.