Shutdown Administrator | Bowen Basin | Permanent | Residential
BHP
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About the Role
- Coordinate Training and Authorisations to support the delivery of Major Shutdowns across BMA mine sites
- Manage site access when Shutdown is excised for Major Shutdowns SHMS
- Provide day-to-day administrative support to the Major Shutdowns Department (MSD) as required
Accountabilities:
- Manage site inductions, training, authorisations, VOCs, supervisor appointments, and work area familiarisations for all personnel involved in the Shutdown (enroll and manage site inductions and SOP’s through the Success Factors system and training register)
- Manage Permit to Work authorisations inclusive of Permit Issuer, Permit Holder and Authorised Isolators
- Undertake A&I verification on training documents, data enter and upload into the success factors data base
- Scan and save documents into the Document Management System and archive in accordance with the document management procedure
- Manage RightCrowd site access for all employees and contractors attending MSD
- Coordinate site visitors through RightCrowd
- Create and maintain the MSD Team Fatigue Roster during execution including flights and accommodation
- Manage and maintain the Site Admin File; including but not limited to the Crew List, Crew Rosters, Fatigue Hours Daily Reporting, Resource Plan, shift Sign on Sheets
- Maintain MSD Site Access Entry Criteria for each Shutdown
- Manage MSD Admin Email address
- Manage all electronic device authorisations (includes phones/cameras/PC’s etc)
- Organise and manage events i.e. alignment sessions, catering and logistics as required
- Record minutes of meetings as required
- Manage purchasing of stationary, office equipment, staff uniforms, printer consumables and ad-hoc items required by the shutdown team
- Other tasks as required
About You
- Proficient use of MS office suite to a high level
- Positive attitude and ability to manage pressure effectively
- Personal resilience and persistence when dealing with changes, challenges, and unplanned requests
- High attention to detail and data accuracy
- Strong interpersonal skills including effective communicator, team player
- Self-manage, self-motivated and disciplined time management to complete workload
- Ability to accept constructive feedback and open to change and new ideas
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
To ensure the safety and wellbeing of our people, BHP requires employees in Australia to be fully vaccinated against Covid-19 in line with BHP’s Covid Policy and any relevant State health directives. If you are applying for a role at BHP please consider this requirement when submitting your application. BHP will also adhere to any relevant health directives that may be made that affects our workforce.
Supporting a Diverse Workforce
The size and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a unique BHP employee share program.
At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.