Site Administrator | Coal Production | BMA Caval Ridge

About BHP 

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the role

If you are a self-motivated, forward thinking Site Administration Specialist who is ready to make a difference, then this is a great opportunity for you. Reporting to the Production Superintendent, the Production Support Officer is responsible for providing administrative support to the Production Managers, Superintendents and Supervisors to drive efficiency across operational routines.

This position is based at BMA Caval Ridge Mine and is offered as a 7/7 Dayshift only roster - FIFO from Brisbane or Cairns or DIDO with potential for flexible working arrangements to be considered.

The successful candidate will be required to:

• Work closely with back-to-back officer to provide support to Managers, Superintendents and Supervisors in all administration tasks and projects;

• Supports the development and delivery of work plans, manages the execution of administrative functions and communications, designs/carries out essential data management practices and fosters a positive team culture to drive efficiency across administrative processes and operational routines;

• Support the Leadership team with recruitment, on-boarding & off-boarding of budgeted and contracted positions;

• Create and maintain position data, manage work schedule rules, crew lists and corvus;

• Communicate effectively and build trusting relationships with internal and external stakeholders;

• Calendar and email management to enable the efficient organisation and execution of daily activities for Managers, Superintendents and Supervisors; 

• Preparing agendas, presentations and coordinating meeting logistics;

• Creation and preparation of reports and communications across the Production Team;

• Data entry in line with processes, compliances, policies, strategies and guidelines set

• Attend Safety Meetings and engage in field leadership;

• Actively identify improvement opportunities and time optimization solutions to forward plan work and ensure effectiveness of leadership team;

• Travel and accommodation bookings, Expense management and reconciliation. Plans essential activities/tasks and initiates action to streamline time management;

About You

• Strong administrative skills - providing day to day assistance to the Department Manager and Production team;

• Previous demonstrated experience in an administrative role;

• Strong technical skills and proficiency with Microsoft Office Suite;

• Strong attention to detail with a proactive approach to your work and multi-task while prioritizing a variety of complex tasks;

• Effective communication, both written and verbal on a variety of levels;

• Strong interpersonal skills are essential, allowing you to influence while also enabling you to build relationships across multiple departments;

• Strong organisational skills and time management skills;

• Achieves results through working with multiple stakeholders and managing multiple work processes in a busy and complex environment;

• Ability to manage competing priorities within tight timeframes and meet deadlines;

• A positive attitude, able to adapt quickly to your work environment and enjoy working as a team player;

• Excellent communication and interpersonal skills are essential;

• Managing confidential and sensitive matters with diplomacy;

• Exposure to and understanding of BMA’s systems and processes including Workflow SAMS, SAP, SAP Concur, Fiori, C-Res, CORVUS, TMT, Documentum, Right Crowd is highly desirable;

About Our Process 

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. 

Please note as part of this recruitment process the successful applicant will need to conduct a Queensland legislated coal mine workers’ health assessment.

From 1 April 2023, ResHealth will be mandatory for the completion of coal mine workers’ health assessments, allowing you to submit, monitor and review the progress of your health assessment in a secure online environment.

For more information please go to the ResHealth website.

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal. 

Supporting a Diverse Workforce  

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at [email protected].

Applications for this role will close midnight, Thursday 17th October 2024.