Team Administrator Corporate Affairs and Communications

About BHP 

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the Role 

• This position can be based in our Melbourne, Brisbane, Perth or Adelaide office.
• This vacancy will accept applications until 11:59pm AEST on 2nd January 2024. 

In this role, you will partner with the Vice President Corporate Affairs and Communications Australia and relevant sub-teams to ensure the smooth running of the team through the provision of administrative support. 

In addition, this role supports the delivery and embedment of the broader Corporate Affairs and Communications strategy by providing analytical, process and logistics support across the team. 

Your responsibilities will include: 

• Provide daily high-level support with logistics, email and diary management for the Vice President
• Develop a forward schedule for the Vice President in respect to time in field, employee engagement, leadership routines and external engagements.
• Planning and coordination of the regional Leadership Team, including meetings, preparation of materials and minute taking.
• Manage supply and procurement processes for the team, including raising purchase orders, developing contracts and vendor management.  
• Manage submissions, endorsements and approvals in the Vice President’s Office 
• Monitor and analyse budget performance for all cost centres owned by the Vice President.
• Collation and contribution to the writing of routine and ad hoc reports.
• Provide support for specific projects requiring Corporate Affairs expertise. 
• Maintain up to date working knowledge of all BHP technology, compliance, training and people systems as they may apply to the broader team.
• Drive and champion the use of tools and technology within the team and the broader business to optimise time and increase collaboration. 

  About You 

• Significant experience in supporting a Senior Executive of a large multinational organisation. 
• Proven experience working with teams and leaders in remote environments and the ability to troubleshoot issues via virtual technology. 
• Proven ability to work with conflicting priorities and time critical deadlines. 
• Demonstrated experience of managing large volumes of electronic material, including emails, meeting agendas and associated documentation, board papers and other material. 
• Strong experience in project management and event planning logistics.    
• Effective verbal and written communication skills.
• Proven ability to build and maintain relationships with internal and external stakeholders. 
• Adaptable to and embraces change; can pivot workload and priorities; and can work with ambiguity
• Indicates a willingness to take responsibility and initiate and lead outcomes. 

About Our Process 

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. 

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal. 

Supporting a Diverse Workforce    

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at [email protected].