Team Administrator - Digital Team

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.  Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. 

Come and be a part of this success.

About the Role 

An exciting opportunity has arisen for an experienced Team Administrator to join our Digital team. In this role, you will work closely with the leaders and the wider group to provide high-level administrative support. This position is ideal for someone who is engaging, organised, self-motivated, and forward-thinking, and who thrives in a fast-paced environment.

Key accountabilities include the following:

• Provide comprehensive administrative assistance to the Digital leadership team, ensuring the team operates efficiently and effectively.
• Proactively manage routines to support the seamless execution of daily activities and strategic priorities.
• Oversee the scheduling and coordination of meetings, including room bookings, agendas, and follow-ups, while managing day-to-day team activities and forward planning.
• Identify and implement opportunities for process enhancements and time-saving solutions to support proactive work planning.
• Organise travel arrangements, including itinerary planning, meeting scheduling, and ensuring all logistics are well-managed and aligned with business needs.
• Process expense claims, raise purchase orders in SAP, and manage PPE orders to support operational efficiency and compliance with business procedures.
• Collaborate closely with other support staff to ensure seamless coverage during leave periods and maintain continuity of service.

We are seeking a professional, collaborative, organised, and adaptable individual who thrives in a dynamic environment.  You will bring a strong background in administration and stakeholder management, ideally within a large or complex organisation. 

About You

What You’ll Bring:

Autonomous and Proactive Work Ethic

You have a proven ability to work independently, set priorities, and take ownership of time-sensitive deliverables with minimal supervision.

Strong Organisational and Problem-Solving Skills

Your ability to manage competing priorities, solve problems efficiently, and maintain attention to detail will be key to your success.

Stakeholder Engagement

You are confident engaging with a diverse range of stakeholders and can build strong working relationships across all levels of the organisation.

Collaboration and Simplification

You are an advocate for collaboration and continuously seek ways to simplify and streamline administrative processes.

Exceptional Communication Skills

You possess excellent verbal and written communication skills, with the ability to convey information clearly and professionally.

Technical Proficiency

You are highly skilled in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint. Experience with SAP will be highly regarded. 

Calendar Management Expertise

You have demonstrated experience managing complex calendars across large organisations, with the ability to anticipate needs and coordinate effectively.

Project or Technology Team Experience

Experience supporting project-based or technology-focused teams is desirable, with an interest in developing further in this space.

Discretion and Confidentiality

You consistently handle sensitive information with the utmost discretion and professionalism.

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. 

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal. 

Supporting a diverse workforce

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.

This role is open to candidates based in Brisbane (preferred), Perth, or Melbourne, and may be offered on a full-time or part-time basis depending on the suitability of the candidate.