Team Administrator | HR Business Partnership | BMA

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.  

Come and be a part of this success here

About the Role

We are currently seeking an experienced and highly motivated Team Administrator to join our dynamic team in Brisbane.

Reporting to the Head of HR for BMA, you will be responsible for overseeing and managing all day-to-day administrative tasks to allow your Leader to focus on high-level strategic responsibilities.

Key Responsibilities

• Drafting, reviewing, and sending communications on behalf of Head of HR
• Collaborating closely with the team to produce deliverables such as reports and presentations and identifying opportunities for improvement and time optimisation
• Proactively planning work to ensure the effectiveness of the team, addressing key focus areas, managing preparation, and fostering team/stakeholder engagement
• Managing diaries and emails to facilitate efficient organisation and execution of daily activities 
• Preparing agendas, presentations, reports, and coordinating meeting logistics
• Utilising SAP for purchasing (POs/PRs) and expense reconciliation
• Review and report on monthly budgets and expenses
• Handling event management with internal and external stakeholders, supporting projects, and undertaking ad hoc duties
• Managing travel arrangements including booking, generating itineraries, and providing support
• Active involvement in the local community and supporting Leader on projects as needed
• Supporting other business functions as required (e.g. HR, Finance, HSE)
• Stakeholder Management - facilitate communication between HR Sub-Functions and and internal/external stakeholders to ensure seamless operations.

About You

As Team Administrator, integrity and strong interpersonal skills are essential in order to foster collaborative working relationships. Your ability to consolidate and analyse information while providing critical thinking and a solution-focused attitude will be key to your success in this role.

You will also demonstrate the following:

• Previous experience as an Executive Assistant / Team Administrator with a track record of supporting senior executives, capable of working autonomously, establishing priorities, and managing time-sensitive deliverables
• Possess strong problem-solving, communication, and organisational skills, along with attention to detail, initiative, and the ability to engage with diverse stakeholders
• Demonstrate a clear passion for improving the workplace every day
• Ability to manage confidential and people related data and information

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

Supporting a Diverse Workforce

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms. 

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.